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Useful Phrases in English Presentation

This is our second Business English Tutorial following by the previous tutial on Improving Your Impressions. Today we will learn about five vocabularies that are useful phrases in English presentations. When I first started to make presentations in English, the challenge was always to the variety of vocabularies to use while I was doing my presentation. Unless you practice those terms and make it part of the vocabularies that you use, it is not easy to use it in the presentation. So again, practice is always necessary. We would recommend you to learn vocabularies one by one and start using them as part of your English practice.

1. INCORPORATE

INCORPORATE means to take in or to contain something inside of something. On the other hand, from using “take in” is whether you are utilising the object. The another meaning of INCORPORATE is to form business into a legal company. You will recognise that corporate names have Inc. which also means incorporate. So in the presentation, you can use INCORPORATE to describe that you are going to utilise and the object for something. Let’s take a look at the examples.

<Example>

We are going to take in this solution to resolve the issue.

We are going to incorporate this solution to resolve the issue.

As you read the two examples, incorporate sounds more appropriate as you have the intention to utilise this solution, bring in this solution to solve the issues you are facing. You can also use INCORPORATE to explain to install, implement systems to your organisation if you are doing some IT implementation.

Our proposal is to incorporate CRM system to support the sales team.

Using incorporate will make it easier to understand that you are going to bring in and utilise something. As you do presentations about projects or even sales proposals, you can use INCORPORATE on many occasions.

2. Appropriate

APPROPRIATE means that timing and occupations are proper. If you do not use APPROPRIATE most likely, you will use expressions such as “Good Thing”, or “Good Timing”. When we want to describe that it is proper and stable according to the circumstances, then I would recommend using APPROPRIATE. You can also use INAPPROPRIATE to explain that the timing of the thing was not suitable. Let’s take a look at the examples.

<Example>

My team did a good thing at the right time.

My team took appropriate measures.

As you use APPROPRIATE, it does sound more suitable to explain that it was the right thing to do at the right timing. It is possible to use “Good Thing”, or “Good Timing” and if you can use APPROPRIATE then the audience will understand you faster. For you to avoid redundant expression, it will be better for you to practice APPROPRIATE and you will realise how often you can use in presentations or even daily conversations with your team.

3. MENTION

MENTION is something we always do in presentations. It means to refer to something or someone briefly. Unless you use MENTION, you will use say or said, which has a broader meaning. When you attend seminars or training, the presenter will often use some stories about what other people has referred to about certain topic. This is another term that you will frequently use if you can remember and utilise this vocabulary. Let’s take a look at the examples.

<Example>

Our client said about us in his presentation.

Our client has mentioned us in his presentation.

Using “Mention” will make your impression much better compare to using “said”. I hear beginners use “said” many times beccause they do are not use to using “metnion”. Using appropriate words based on situation makes the audience much easier to understand what you want to say. This is also another term you want to make sure you can use it in your presentation.

4. ENABLE

ENABLE means to make things possible, or to allow to do something. As you can see that we live in a business world where there are uncertain factors. If we use the word CAN, might sometimes be misleading as you would want to move forward to execute under a certain amount of risk. Our mindset can always be CAN DO, and if you can use ENABLE in situations where you will work towards achieving but has not been accomplished yet, then it would even be more appropriate. Just using this small phase will allow the audience to grasp the context of the current condition quickly. Now let’s take a look at the example.

<Example>

This solution can make us gain 10% additional sales.

This solution will enable us to gain 10% additional sales.

You are still giving the positive intent that you are going to achieve while that is something that will occur in the future. Make sure you can use this term in your presentation. This is another word that we often use in a business presentation.

5. Overview

OVERVIEW means a general review or summary of a subject. It is often used at the beginning of your presentation to provide the summary of your key contents. Some people will use ALL instead of OVERVIEW which sometimes makes it difficult to understand the context of your presentation. Let’s take a look at the example.

<Example>

I will explain all about the current business issue

I will explain the overview of the current business issue

OVERVIEW is a must use the word in the presentation. While you listen to other presentations, OVERVIEW will be quite often so if you have not used it before. Overall, I recommend to create an overview slide to give the summary and use OVERVIEW in your presentation.

I hope you enjoyed our second Business English Tutorial: Useful Phrases in English Presentation. Meanwhile, we are going to provide practical expressions that you should use in English meetings. If you like this article, please like our Facebook Page and follow us on Twitter. We will also provide learning videos on our YouTube Channel. Please leave comment for any feedback.


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